Terms and Conditions
ENROLMENT
Upon payment of my fees, I understand and agree that Rock Scholars considers the student (child or adult) to be enrolled in Rock Scholars programs, including but not limited to the Band Program and Music Tuition.
For the Band Program, Rock Scholars will place the student in the most suitable band available based on age, ability, experience, and availability. If a suitable place is not immediately available, the student will be placed on a waiting list while Rock Scholars works toward finding an appropriate placement.
Enrolment continues from one term to the next unless Rock Scholars is notified of withdrawal in accordance with the Withdrawal Policy below.
WITHDRAWAL POLICY
Rock Scholars takes its programs seriously and works hard to maintain stable, committed learning environments. In the Band Program, consistency is particularly important, as a withdrawal can be disruptive to other band members while a replacement is sought.
I understand that the student’s enrolment in Rock Scholars programs, including but not limited to the Band Program and Music Tuition, will continue from one term to the next unless I notify Rock Scholars of withdrawal with reasonable notice (1).
I understand that if reasonable notice (1) is not provided, a withdrawal fee equivalent to 20% of the relevant term fees will apply (currently $135 for the Band Program). I acknowledge that failure to pay the withdrawal fee may jeopardise any future enrolments at Rock Scholars.
(1) Reasonable notice is deemed to be a minimum of 10 days prior to the commencement of the WA school term. Rock Scholars must be notified by email or telephone.
PAYMENT OF TERM FEES
Initial registration with Rock Scholars is free. However, once enrolment is confirmed (including allocation to a band or confirmation of a tuition time), I acknowledge that term fees are payable immediately, or in any case prior to the commencement of the term.
Band Program Fees
Band Program fees are $675 per term (inclusive of GST) and relate to participation in the Rock Scholars Band Program as a structured program, not to individual rehearsal sessions.
The Band Program fee includes:
Participation in the Rock Scholars Band Program for the term
Weekly band rehearsals (typically scheduled weekly across the term)
Use of Rock Scholars rehearsal premises and musical equipment
Guaranteed participation in Rock Scholars’ end-of-term showcase performance
I acknowledge that a term may consist of approximately 9 or 10 scheduled rehearsals, depending on school term dates, student availability, school holidays, and scheduling of the end-of-term showcase. I understand that the Band Program fee is not calculated on a per-rehearsal basis, and no adjustment or refund is provided for variations in the number of rehearsals or for missed sessions.
Music Tuition Fees
Music Tuition fees are charged per term and are outlined in the relevant invoice or enrolment confirmation. Lesson duration, frequency, and scheduling are agreed upon at enrolment.
All term fees are invoiced as a fixed lump sum per school term and are not reduced for missed or partial attendance, including absences occurring during school holiday periods where lessons or rehearsals are scheduled.
Payment options include EFT, direct debit, and cash. Credit card payments are accepted and incur a 2% convenience fee.
MISSED SESSIONS
Band Program
If two or more band members are unable to attend a rehearsal and at least 24 hours’ notice is provided to Rock Scholars, Rock Scholars will make best efforts to reschedule the rehearsal at no additional cost. Rescheduling is subject to mentor, room, and band availability and is not guaranteed.
If a student misses a rehearsal, that rehearsal may not be rescheduled and no refund will be given. Rehearsals missed due to mentor absence or public holidays will be rescheduled at no additional cost.
Music Tuition
If a student misses a tuition lesson, the lesson will not be refunded and is not guaranteed to be rescheduled. Where more than 24 hours’ notice is provided, Rock Scholars will make a best-efforts attempt to offer a make-up lesson, subject to tutor and room availability. Make-up lessons are not guaranteed and cannot be carried forward to future terms.
Lessons missed due to tutor absence or public holidays will be rescheduled at no additional cost.
SCHOOL HOLIDAYS
Rock Scholars may operate during WA school holiday periods, including for rehearsals, lessons, workshops, intensives, or rescheduled sessions. Where sessions are scheduled during school holidays, they form part of the relevant term or program and are subject to the same attendance, payment, and refund policies outlined above.
REFUND POLICY
Rock Scholars fees are non-refundable once the term has commenced.
Refunds are not provided for missed rehearsals or lessons.
Band Program fees are payable for participation in the Band Program as a whole and are not refundable or reducible based on attendance, the number of rehearsals held, or variations to scheduling.
In the event of unforeseen or extenuating circumstances requiring withdrawal, Rock Scholars may, at its discretion, offer a credit voucher toward future Rock Scholars programs.
